Tent Rental FAQ’s
What type of tent do I need?
There are three types of tents in the rental industry. Pole Tents, Frame Tents, and Structure tents. To determine what type of tent is needed, questions must be asked. What type of anchoring is required. If you cannot anchor or stake a pole tent cannot be used. If water barrels or cement blocks are used to ballast tent You can choose a frame tent or structure tent. What is the duration of event. Long term tents should be a structure tent. Structure tents are more like an actual building and are a more permanent structure. Structure tents are by far the safest tent in the industry. The biggest question you will have to ask yourself, is what is my budget.
Pole tents are beautiful and the least expensive. Most pole tents are wind rated between 50 MPH to 70 MPH. These variances are set by the tent manufacturer not the rental company. Pole tents are often set up not by manufacturer guidance and materials are substituted such as side pole, staking, center poles and numerous other materials used in setting up a pole tent. Doing this changes manufacturer wind ratings. That is why we use manufacture recommended equipment.
Frame Tents are more expensive to purchase and take more time and labor to set up and tear down. Frame tents are not wind rated. There is a few manufacturers that are stating wind ratings but no real testing has been conducted.
Structure Tents are very expensive but provide event decorators with a load tested roof to install and hang decorations.
Structure tents are labor intensive. However, they are by far the safest tent in the industry. Structure Tents are recommended for long term events and the elite events that need all the bells and whistles.
TENTS are not permanent structures and are not safe in severe weather.
What size tent do I need?
Tent size is determined by number of people that will be under the tent. The type of seating that is wanted, Banquet Seating or Auditorium Seating. Adding additional items such as dance floor, DJ/Band, buffet tables, gift tables, or other items may require a larger tent. Our event staff is only too happy to help.
What if I have limited space to set up a tent.
A pole tent requires staking to be a minimum of six feet from the perimeter of the tent. A 30’x30’ tent will require a minimum of 42’x42’ We prefer to use seven feet. Pole tents range in height of 19’ to 33’ high. It is imperative that no over head electric lines be over area that tent will be set up. Safety is very important to us and we only get one chance to make your event a success.
A frame tent does not need very much extra space to be set up. A 30’x30’ tent will only require a 32’x32’ area. Frame tents come in numerous sizes and we can help you determine the right size for your space.
Structure Tents are staked at each leg and can put set up in a very tight area.
May I add side walls to my tent?
Yes, all tents can have side walls added for an additional price. Please remember that side walls are not attached and will flap in the wind. Structure tent side walls are secured in 10’ sections to help prevent wind flap. Also side walls are included in the price of the tent.
May I have a tent rental set up on concrete or asphalt?
Yes. We use concrete anchors that will be secured into the concrete. When the tent is removed the anchors will stay in place. Anchors are small and usually not noticeable. Asphalt will be staked just as a grass field would. The asphalt holes can be filled by us if arranged or the customer can fill them with asphalt that can be purchased at almost any hardware store.
Do I need to get a permit or anything else when I order a tent?
Some cities require a tent permit for any tent larger than a 10×20. We have a list of all cities that require a tent permit and can take care of all the hassle for you. Most tent permits can be done with little to no notice, but can be tricky for the customer. This is why we recommend that we take care of permitting for you.
We also recommend that you call Oklahoma DIGGS when you order tent. We provide the number on your invoice. DIGGS is very important as our stakes will go into the ground about 40 inches and could damage lines buried in the ground.